Judging Sessions

By entering the “Judging Sessions” menu, you can configure the different sessions of the competition and organize the corresponding judging panels.

We define these concepts as:

  • Panel: a group of judges who sit together to judge the same set of entries.
  • Judging sessions: an uninterrupted time period when at least one panel of judges sits to judge one or more sets of entries.

You will be directed to this screen:

If you click on “Auto generate sessions and panels”, you will be directed to the following form.

BAP will generate sessions and panels taking into account the input of judging sessions, entries, hours per session and samples per panel per hour. For instance, for a competition to be developed in 3 sessions (each of them of 8 hours), with 250 samples and considering 5 samples per panel per hour, the system will suggest you the following set up:

If you click on “Generate”, the sessions and panels will be created (it’s up to the organizer to distribute the judges and the awards categories through those panels).

You can also create sessions and panels manually by clicking “Create first session” in the main page of the menu. The first session will be generated, and it has to be named. In this example, we will call it “Session 1 - Saturday”.

After you hit “Ok”, you will then access this screen:

Clicking on “New panel”, the judging panels are created:

Judges are added to the panel by clicking on their names:

If you want to remove a judge from a panel, you can click on the trash icon next to the judge’s name, and that judge will return to the right column, “Available judges”. It’s worth mentioning that the “Available judges” list and the “Other judges” list are set with the session’s availability defined for each judge in Administration => Judges (see ).

If you click on the badge icon

, you can access the profile of that specific judge as it follows:

By default, the panel is configured with an horizontal hierarchy of judges. If you want to have a head judge, click on the star icon next to their name. The head judge will be able to visualize the other scoresheets, and define the consensus score overruling the proposition of other judges. The head judge will be the only one who manages the information regarding which samples are awarded and which are not during the Mini B.O.S. and B.O.S..

By clicking on “Add” you can assign award categories (previously set) to that panel:

The screen will look like this:

If you click on “Print entries list” (after you finish configuring your panel and clicking on “Save”) you can have a samples’ list for the categories associated with that panel:

By clicking on “Print a list of all possible entries to be evaluated by the panel, considering the panel's judging categories” the list will include all entries from all awards categories assigned to that panel. By clicking on “Print a list of the samples sent to panel to be evaluated by the panel” the list will only include the entries that were checked out to that panel (see ).

If you click on “Panel history” you can see all the historic information regarding that panel:

It is worth noting that, by default, the judging mode for a table is “First Round” (here judges fill the scoresheets and agree about the entry evaluation).

You can modify the judging mode to an intermediate round or “Mid Round”, “Mini B.O.S.” or “B.O.S.”.

Below are the characteristics of these rounds:

  • Mid Round: judges compare and evaluate which entries should remain in competition and which should not advance (useful for a large set of qualified entries). No need to fill a scoresheet in this case.
  • Mini B.O.S.: judges compare and choose which entries should be awarded medals in that award category (set of styles grouped together by the administrator). No need to fill a scoresheet in this case.
  • B.O.S.: judges compare and choose which entries are the best from the entire competition (among all the award categories). No need to fill a scoresheet in this case.

If you click on Mini B.O.S., you will allow that Panel to judge the Mini B.O.S. for the chosen category. In this example, Panel 1 will be judging the Mini B.O.S. of American Ales and the B.O.S. of the competition (remember that, for Mid Round, Mini B.O.S. and B.O.S. you need to specify who is going to be the table captain). Those settings can be deleted (if you need it) by clicking on the trash can icon.

A panel’s info can be saved by clicking on the “Save” button.

Repeating this process, multiple panels can be created for the session:

Next to the Panel title you can see the different judging rounds assigned to that Panel:

The icons represent First Round, Mid Round, Mini B.O.S. and B.O.S. respectively.

And below the judge’s names for that Panel you will see those rounds in detail:

If a judge reported that he/she have limitations with certain styles, and an award category that includes one of those styles is assigned to his table, a warning about this conflict of interests will pop up:

If a judge reported that he/she has some allergies or dietary restrictions, and an award category that has at least one entry that includes one of those allergenes, a warning message will appear:

You have access to some additional features by clicking on these icons:

By clicking on the gear icon you can:

  • Consider only sorted beers for the setting of that judging session. That means the app will only take into account the award categories with sorted beers (entries that have been relabeled for higher data protection) for the judging sessions setting.
  • Grant judges to view their panel assignments. They will be able to see this information in their dashboard.

By clicking on the printer icon you can print signs with information for panels, including the list of the award categories for each one of them.

Here is an example of a sign:

You can use this searcher for tracking judges or award categories, and the results that match the search will be displayed on the screen.

You can create several sessions (a block of judging time without interruptions) by clicking on “Add Session”:

Once created, any of the sessions can be accessed via the dropdown menu:

It is important to point out that, at the time of judging, there can only be one open judging session (two sessions cannot be open at the same time). When it’s time to judge, this option will appear on the Dashboard:

You will have to click on the “Play” button for the intended session to start, use that button to stop it at the end of it, and then click “Play” again when the next session needs to start.

During the course of the judging session, the administrator will be able to monitor its development through the Dashboard screen as shown below:

  • Judging sessions: Allows you to see which session is in progress and the amount of judging time that has elapsed.
  • Entries: Shows the total number of samples entered (“Entries”), how many were received (“Checked-in”), how many were sorted (“Sorted”) and how many were evaluated (“Judged beers”).
  • Pending configurations: Shows the pending configurations of the competition, from before it starts (“Before registration”), before triage (“Before sorting”), before judging (“Before judging”) and after judging (“After judging”).
  • Speed: Shows a graphical representation of the judging speed (in beers per hour) and the estimated time (in hours) for the completion of judging.
  • Session 1: Shows the number of beers evaluated per panel and the average evaluation time of each of them for the current session (in this case, “Session 1”).
  • Overall stats: Shows the average judging time and the average number of words per sample.
  • Calibration round: In the case of selecting a calibration round, it shows the average score and the number of judges who performed it.
  • Judges: Shows individual statistics of judges, considering the number of entries evaluated, and the average time and number of words used during the evaluation.
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