Entries

By accessing the “Entries” option, all the information about the registered entries can be viewed. It should be noted that only entries with approved payments will appear here.

You will be directed to this screen:

The list presents the following information for each entry:

• “ID”: Entry registration code (generated when the brewer registered the entry).
• “Participant”: Name of the brewery or homebrewer that submitted the entry.
• “Beer name”: Commercial or fantasy name of the entry.
• “Category”: Award category and style in which the entry was presented.
• “Status”: Status of the entry, which can be “Created” (payment was accepted, Check in has not been done yet), “Checked-in” (Check in was done, sorting has not been done yet), “Check-in problem” (the Check in was rejected), “Sorted” (the sorting process was done), “Check out” (the entry was assigned to a table), “Judged” (it has already been judged by a group of judges).

If you click on any of the entries, you can edit its information, and even readjust the subcategory in which it belongs by modifying the “style”. You can also assign or create a Tag for it, and inform allergens if necessary.

Additionally, by clicking on “View Order”, you will be redirected to the order of that entry (see https://docs.beerawardsplatform.com/article/51-orders).

You can also view the history of that entry by scrolling down. Information regarding the Check-In, sorting, Check-Out, panel’s assignment, and judging can be displayed here.

On the other hand, clicking on the magnifying glass icon will assist you in your search. Clicking on the 3 lines icon allows you to apply filters for that search:

You can filter by entry’s status, by Tags or by extra fields (if any).

If you click on the three vertical dots for an entry, the following menu will be displayed.

• View order: you will be redirected to the order originally created for that entry. This option is available in all statuses except “Created”.
• Edit Entry: you can modify the entry's information. If this operation is performed, an email will be sent to the brewer informing them of the change:

• History: the entry's history is displayed.
• Check In: by selecting this option, you will be redirected to the Check-In menu. This option is available when the entry has the “Created” status.
• Sort: clicking on this option redirects you to the Sorting menu. This option is available when the entry has the “Checked-In” status.
• Cancel check-in: only available when the entry has the “Checked-In” status. Confirmation is required to undo the check-in.

• Cancel sorting: only available when the entry has the “Sorted” status and has not been scored yet. Confirmation is required to undo the sorting.

• Add notes: any added notes will be included in the entry's history.

• Edit participant: you will be redirected to the participant’s menu to modify their information, as detailed in https://docs.beerawardsplatform.com/article/55-participants.
• Print labels: registration labels can be downloaded and printed.

• Delete: selecting this option will permanently delete the entry. This action cannot be undone.

There are two additional options in this menu, both located in the upper right corner of the screen.

The first one is

, and it is useful for checking registered entries with additional data regarding base style, special ingredients, or other information for any compromising details that should not be displayed to judges. If any issues are identified, this option allows you to modify them. You will see something like this::

If you review the additional information and have no remarks, you can click on “Looks good”, and the entry will then be verified. If you have any changes or edits, you can modify the information and click on “Save and finish” to update the status to verified.

By clicking on “Show verified entries”, the already verified entries will be displayed, and you can also remove the “verified” status if needed.

The second option is represented by

and enables you to send entry labels to all participants via email.