Check-in

Clicking on the Check in option allows you to confirm reception of entries. This is the path:

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You will access this screen then:

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You can manually enter the entry code of the received entry, or scan the QR code directly from the label using a cell phone or a computer’s camera. Either way, you then access the following screen:

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There are three options when receiving samples:

  • Entry samples received in perfect conditions: The samples arrived in perfect conditions and without problems.
  • Entry samples received with a minor problem: The samples were received with some minor problem but that does not affect their subsequent treatment.
  • Reject entry samples and report a problem: Samples are rejected because of a larger problem (for example, all bottles broken). If this option is selected, in the Administration => Entries menu the entry appears as having a Check-in problem.

In the last two cases it is necessary to provide details of the problems detected. This information will then be sent by email to the brewer, also when there is no problem with the reception of samples.

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Examples of the last two cases are detailed below:

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You can also create a Tag for identification in the warehouse logistics of the entry, or for whatever purposes the organizer sees fit.

For example, a new Tag could be created that references the location of the entry in the warehouse:

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Or you can add an existing tag, either by typing and selecting or by scanning the Tag’s QR code with a mobile phone:

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When one finalizes this process, there are the following options:

  • Cancel: Cancels the operation.
  • Check-in and sort: Recognizes the reception of the entry and also assigns a judging code (sorting).
  • Check in: Recognizes the reception of the entry, but does not assign the judging code yet. It can be useful when there is a long interval between receiving entries and judging.

In the case of selecting Check in and having chosen the relabeling of samples, it is necessary to do the sorting process explained below.

In case of selecting Check-in and sort you will be directed to this screen:

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Here one of the judging codes generated in the Generate and print judging labels option is assigned, so that the Entry Label can be removed and the new Judging Label placed. The system does not allow assigning the same judging code to two different entries.

In the example below, the entry with entry code 2F6P5 now has judging code 76HK. Notes can be added in the Notes text box. Don’t forget to click on Sort to save the assignment of the new Judging Label.

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