Initial Setup

In this article you will learn what steps you need to follow to get your competition ready to go online and receive participant’s subscriptions.

Content:

  • Create a Competition
  • Set Submission requirements
  • Define Payment Methods
  • Choose the Entry Styles
  • Build The Competition Website
  • Publish!

Create a Competition

  • Open the Beer Awards Platform on your browser or on the desktop application.

  • To create a competition, click the button ADD COMPETITION

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  • The page NEW COMPETITION will open.

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  • Fill it with your competition´s information and click START FOR FREE. In the free version you get to receive up to 15 subscriptions.

  • You can edit any of this information later by accessing GENERAL INFORMATION in the SETTINGS section.

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  • Note that once you choose the COMPETITION TYPE you will not be able to change it later.

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Set submission requirements

  • Go to the SETTINGS. Select SUBMISSIONS. In this section you will be able to set submission requirements that participants will have to fill to submit their samples.

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  • Define fee price and currency.

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If you are having trouble to program a discount, check this tutorial

  • Program a discount. You can skip this field if you are not applying discounts at your competition.

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    • Click ADD to create a new discount.

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    • From

      Type the number of entries from which the participant will receive a dicount.

      Ex: A brewer registered 4 entries. From the 3rd entry on, there is a discount programed that gives a $10.00 reduction on registration price. So the brewer will receive a $10.00 discount over the 3rd and 4th entries.

      It goes like this:

      1 entry=100, 2 entries=200, 3 entries=290 (discount applies), 4 entries=380.

    • To

      Type the limit number to receive a discount. If left blank, the system will automatically apply the discount infinitely.

      Ex: If in a competition the limit entries a participant can register is 7, then you can set 7 as the limit for receiving a discount.

    • Discount

      Type the value (in the setted currency) of the discount given.

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  • Define the START and END dates for participants to register submissions through the COMPETITION WEBSITE. After this period, the website will no longer receive submissions.

  • Define the START and END dates for sample delivery.

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  • Set the limits of:

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    • Maximum entries per participant: The maximum amount of entries that a participant can submit.

    • Maximum entries in competition: The overall amount of entries the whole competition will receive.

      To estimate how many entries a competition might receive, the organizer must define how many tables and sessions the event will have. From this calculation, it is possible to estimate how many samples will be sent per table per session.

      If an event has 5 tables and will run 10 sessions, the maximum entries in this competition must be 50 (5 tables times 10 sessions).

    • Maximum entries per style: The maximum amount of entries the competition will receive in each style of beer.

    • Per entrant style limit: The maximum amount a participant can submit in each style of beer.

    • Number of bottles: Quantity of bottles or cans a participant has to send per sample submitted. This number will limit the amount of labels a participant will be able to print per entry.

    • Edit entries deadline: The entries submitted can be edited by the participants until this date.

  • Describe the requirements participants will have to follow to deliver the samples.

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  • Extra Fields: If your event has some other submission requirement that is not shown in this page, you can add an extra field to the registration.

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    • Click on ADD to creat an EXTRA FIELD.

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    • Field Name Type the name of the field.
    • Type Choose the type of answers you want this field to receive.
      • Text

      • Number

      • Date

      • Yes/No

      • Dropdown

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        • A dropdown field is a list where the answer can be chosen from a list of options.
        • To set this list, type the options separating them with semicolons ";".
      • Required Activate the switch if this field cannot be left blank.

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After setting the requirements for registration in your competition, SAVE the progress and return to the SETTINGS panel.

Define Payment Methods

To receive registration payments directly into the BAP system, first you have to set the payment gateway of your preference.

  • Go to SETTINGS and select PAYMENT METHODS

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The available options at the moment are:

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  • Bank Deposit: Available worldwide. In the text entry field, insert the bank account details so participants can make bank deposits.

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  • Stripe: Available worldwide. Insert the API Keys in the required fields. To know more about the API keys and how to get them, visit https://stripe.com/docs/keys.

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  • Paypal: Available worldwide. To find out how to get your account’s Client ID and Secret, follow the instructions at https://developer.paypal.com/docs/api/overview/#get-credentials.

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  • Shopify: Available worldwide.

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    If you are having problems to integrate with Shopify, follow this tutorial:

    Configuração do Shopify

  • Mercado Pago: Available for: Argentina, Brazil, Chile, Mexico, Colombia, Peru, Uruguay. To find out how to get your account’s Access Token, visit the following page https://www.mercadopago.com.br/settings/account/credentials.

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  • Wirecard: Brazilian market only

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  • PagSeguro: For brazilian market only. To discover how to take the token, watch this video made by PagSeguro Team.

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If you have another gateway already in use and didn’t find it in the list, get in touch with us.

Style Guide

You can either start from scratch or import a style guideline.

Importing a style guide:

  • Go to ADMINISTRATION and click on ENTRY STYLES

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  • Choose one style guide from the list, or click on the IMPORT STYLES button at the bottom of the page.

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  • Now you can choose which categories and subcategories are going to take part in your competition.

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  • Click on IMPORT STYLES.

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  • Your Entry Styles are ready!

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Creating a style guide:

  • Click on CREATE FIRST CATEGORY or ADD CATEGORY.

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  • Insert the New Category information and SAVE.

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  • To add Subcategories, enter the new category and click on ADD SUBCATEGORY

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  • Insert the Subcategory information and SAVE.

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Competition Website

The last step before starting to receive registrations is to publish the COMPETITION WEBSITE, where participants will be able to make subscriptions and payments directly into the BAP system.

  • Go to SETTINGS and enter COMPETITION WEBSITE.

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  • In order to PUBLISH the website, the following requirements must be answered:

    • LOGO
    • INFORMATION: “About the Competition”
    • JUDGING DATES: Must be set on GENERAL INFORMATION

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  • On CONTACT EMAIL type the email address through which the participants will contact your event.

  • In WEBSITE, type the event official page, which means a different website than the one you are building here.

  • Upload the logo and the cover image. The cover image will be displayed at the top of the website, so choose a high quality image, the ideal resolution is 2432px by 1274px.

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  • Type information about the competition.

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  • Enable the options that better fit your competition´s needs:

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    • Show judge roster to participants: By activating this button the judge roster will be displayed on the website.
    • Enable users to apply as volunteers (judges, stewards or staff members): By activating this button participants will also be able to register as volunteers.
  • Upload your competition rules in a pdf format. This step is optional.

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  • You can optimize the website for SEO with Google Analytics or Facebook. This step is optional.

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  • After you finish building your website, SAVE your progress and activate the PUBLISH button on the top right.

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All set! Now your competition is ready to receive submissions!

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