Creating a competition on BAP is very easy! Just access https://beerawardsplatform.com/home and click on “Start for Free”.
You then need to sign up, either with an email address and password, or with a Google account. You can choose between a Homebrewer or Professional competition. Check this link for more information: https://docs.beerawardsplatform.com/initial-setup/.
After that, you will be starting in the “Free Mode”, which only allows a maximum of 15 entries. You can upgrade your plan anytime by clicking on the “Free mode” button and following the payment instructions.
Because your work will be far easier!
BAP will help you with the following tasks:
• Management of orders and payments: Management will be centralized and easy to monitor, allowing you to select between different forms of payment.
• Sample logistics: Through the platform, it will be possible to control the samples' reception, their handling in the cellar and the necessary labeling for easy handling by the cellar master and entry receptionists.
• Judging management: With a dynamic and intuitive interface, judges will be able to quickly judge samples, either by a queued judging or by flight judging. The administrator can easily create different panels, assigning judges and the categories to be evaluated by them.
• Disclosure of scoresheets and publication of results: Forget about scanning written scoresheets! With BAP you can instantly send the scoresheets and publish the results, reducing the waiting time for participants.
You can use the platform for both types of competitions. BAP is a robust tool that helps the organizer in the different steps of the competition: samples registration and marketing, samples check in and sorting, judges registration, judging sessions setup, samples judging, publishing competition’s results and disclosing scoresheets to participants, among others. And the platform is set in a way that these attributes can be applied for professional and homebrewers competitions.
By using BAP we can make your work easier. And the costs adapt to the size of your competition, making BAP a flexible tool.
Simply tick the Homebrew or the Professional box while registering the competition.
There are three different scenarios when it comes to our pricing policy:
Free tier: up to 15 entries. No payment required, but you won’t have your competition listed on BAP’s website and there is no remote support during judging.
Non-profit: there is no entry limit. Your competition will be listed on BAP’s website and you will be provided with remote support during judging. If the competition is run by a non-profit organization, you will pay 35 dollars for the setup fee and a 5% per entry fee (with a minimum of 0.75 dollars per entry, whichever is higher). For instance, if the competition had 100 entries with an entry price of 12 dollars, 5% would be 60 cents, so the cost per entry would be the minimum 75 cents instead. Total cost in this scenario is (100*0.75)+35= USD 110.
General: there is no entry limit. Your competition will be listed on BAP’s website and you will be provided with remote support during judging. You will pay 70 dollars for the setup fee and a 5% per entry fee (with a minimum of 0.75 dollars per entry).
The only payments BAP actually processes are those from competition organizers: the setup fee prior to the beginning of registration and the percentage over entries after the registration period is over. We do this using Stripe and we do not retain credit card information - organizers fill out Stripe’s form directly.
Payment by brewers is made using a gateway of your preference and it is done directly through the organizer’s account. We currently offer integration with a variety of gateways, including Stripe and PayPal. The forms used to collect payment details, in all cases, belong to the gateways and we do not retain that info (we only keep info related to control like ID and status of payment).
Remember that you can deactivate the Access Keys requested to link BAP with the selected Gateway anytime.
BAP has different style guidelines readily available for you to choose from, for judging beer, cider or mead.
You can select between these guidelines:
You can also develop your own style guidelines! You can create categories and subcategories with their own sensory descriptions and vital statistics from scratch.
BAP offers six types of scoresheets for beer, one for mead and one for cider.
The options for beer are:
The scoresheet currently available for mead is the AHA/BJCP® Mead Scoresheet - Structured Version:
The option for cider is the AHA/BJCP® Cider Scoresheet - Structured Version:
Yes, it is possible to use both bank accounts and electronic payment gateways for entries' payment. Some of the gateways available are PayPal, Stripe and Mercado Pago, among others. Integration between BAP and the selected gateway allows the automatic control of the entries.
By setting the gateway’s IDs and Keys into BAP, the link to your preferred gateway will be created.
By entering the website https://beerawardsplatform.com/home and clicking on “Competitions” you can register your samples in a competition.
Once in “Competitions”, you can search for the competition in which you wish to register your beers and click on it.
In this example, the entry will be registered in Copa Bonaerense de Cervezas.
After clicking on “Registration” you can start the registration process:
After registering your brewery, you can upload your entries and close your order…
You can monitor the status of all your orders through the “Orders” menu, including:
It is also possible to see in detail the records for an individual order:
You don’t need to scan the scoresheets before you can send them to the brewers anymore! Just by hitting a couple of buttons all the scoresheets will be delivered to the brewers instantly.
The scoresheets sent to participants are similar to the next example:
The competition’s results can be published immediately after the competition just by clicking on the “Publish Results” button.
Those results will be shown on the competition’s website at BAP’s URL:
Those results can stay published as long as the organizer wants, even forever.
Yes, you can. BAP allows you to download, as an administrator, all the information regarding orders, entries, participants, judges, stewards and many more.
Just by accessing the “Import/Export data” menu you can download this information as an Excel file.
Even the information about competition’s results will be present in BAP’s website as long as BAP exists.
Yes, you can.
You should access Administration => Import/Export data, and then click on “BJCP® Competition Organizer Report (XML)” .
You’ll need to complete the following form (which is based on the BJCP® competition reports). Instructions on how to fill it out can be found at the following link:https://www.bjcp.org/competitions/rules-regulations/).
Competition Registration Number: The ID provided by the BJCP when you register your competition. This information will not be automatically completed by BAP.
Name: The name of your competition.
Date: The judging date.
Entries: Number of entries that have been judged.
Days: Judging days.
Judging sessions: Uninterrupted time periods when at least one panel of judges sits to judge one or more flights of entries.
BOS entries: Number of entries that reached the Best Of Show.
BJCP® Points: These are the allowable points calculated through the BJCP® algorithm that you can assign to your team (judges, stewards and other staff members). Pay attention to the staff and BOS points; BAP will inform you how many remaining points you have after starting the points' distribution.
Below you can see the form the app uses for the distribution of points mentioned in item 8.
A) BJCP ID: If the judge has his ID recorded in BAP it will be displayed automatically. If not, you can complete it manually.
B) Name: The name of the judge, as it was registered in their profile in BAP.
C) Roles: The roles for the assignment of points. According to BJCP® rules, it can be: Judge, Judge + BOS, BOS Judge, Steward, Organizer, Staff, Staff + Judge, Staff + BOS, Staff + Judge + BOS, Staff + Steward. You should choose a role for each member of your team.
D) Points: Points can be for judging or for other tasks (for example, with a member who had 2.5 points for judging and 0.5 points for being a member of staff, you should complete 2.5 points in the first field and 0.5 points in the second field).
E) Add: Here you can add more members of your team. And with the trash can icon you can delete an existing member.
F) Reset / Save:“Reset” restores the form to the original set up. “Save” keeps your changes.
G) Export now: Clicking on “Export now”, the report is exported in XML format.
Clicking on “Export now”, the report is exported in XML format. The XML file (in this example, CompetitionReport-654321.XML) can be opened with Excel, WordPad, Web browsers, XML Explorer and many more apps. This file can be sent through email to the BJCP® for the awarding of experience points. Beware that the presentation of this report is not automatically done, as BAP has no direct connection to the BJCP® database.